Privacy Policy

dokimi (“We”) are committed to protecting and respecting your privacy.

This Privacy Policy (including Cookie Policy) (together with our Terms of Use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

OWNER AND DATA CONTROLLER

Cydney Uffindell-Phillips, trading as dokimi, is the controller of your personal data provided to, or collected by or for, or processed in connection with our services. 112b George Lane, Hither Green, London, SE13 6HW.

Owner contact email: cydney@dokimi.co.uk

INFORMATION WE MAY COLLECT FROM YOU

We may collect and process the following data about you:

  • Information you give us.

    You may give us information about you by by visiting www.dokimi.co.uk (“Site”) and filling in forms on our website or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our Site, subscribe to our service, participate in interactive services on our Site and when you report a problem with our Site. The information you give us may include your name, address, e-mail address, age and phone number.

  • Information we collect about you.

    With regard to each of your visits to our Site we may automatically collect the following information:

    • Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
    • Information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our Site; users you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information, and methods used to browse away from the page.

  • Information we receive from other sources.

    We work closely with third parties (including, for example, business partners, payment and delivery services, analytics providers, credit reference agencies, search information providers, mailing list services) and may receive information about you from them.

    Your Content on our Site.

    The Site enables you to register and create a professional profile (“Profile”).
    You create a Profile by filling out the registration form and providing the Personal Data directly to www.dokimi.co.uk.

    Some of the Personal Data on your Profile such as first name, last name and email address is required whilst others are optional – you will have the option as to whether you would like to provide any such information. You don’t have to provide additional information on your profile; however, profile information helps you to get more from the services on our Site.

    Additional Personal Data Collected may include: profession, gender, profile picture, pictures, vital statistics, ethnicity, location, website hyperlinks, password, CVs, skills and expertise. When you create your Profile, your Profile (excluding your contact details such as email and postal address) will be visible to other registered and unregistered guest users of the Site. By providing your personal information for the purposes of your Profile, you consent to the Site’s collection, processing, storage and transfer of your personal data in accordance with the terms of this Privacy Policy. Please do not post or add personal data to your profile that you would not want to be publicly available.

    Personal Data From Others.

    You and others may share content (“Post”) that includes information about you (on a Sought Card, in images and via links) on our Site. Social actions such as Posting a Sought Card will be visible on your Profile and visible to other registered and unregistered guest users on our Site. Posts such as Sought Cards are accessible to the public via the Sought Card URL.

    Stay Connected.

    Our Site allows you to stay in touch and keep up to date with your professional contacts. To do so, you will Join Networks (“Connect”) with the professionals you choose, and who also wish to Connect with you. It is your choice whether you would like to send someone a connection request or allow another registered user to become your connection.

    Use of your personal data by others

    Personal data you choose to publish in your Profile may be accessed by other registered and unregistered guest users. Personal data that is not published on your Profile page may be used to help other registered users find your Profile (e.g. your profile will appear in search results if your criteria matches a search performed by a registered user).

    Once published by you, your Profile will be visible to the public via your Profile URL. The public will be able to access your Profile in the following ways:

    • When you share your Profile URL directly with members of the public (including hyperlinking your Profile on your own website)
    • When a registered or unregistered guest user of the Site hyperlink your Profile URL to members of the public; and
    • When you post a Sought Card on our Site and it is shared publicly.

    We will not disclose or make accessible to unregistered guest users and members of the public any personal data that you have not consented to being published on your Profile or posted on a Sought Card.

    Our Services

    Our Site allows viewing and sharing of information including through Profiles, Messages and Sought Cards.

    Our Site helps you search for other registered members (e.g. you can find members with particular skills or expertise & vital statistics; or search for members by name or location; or browse the network page).

    When you Post a Sought Card it can be viewed publicly and re-shared anywhere. Registered users and the Public will be able to access and view your Profile via the hyperlink attached to the Sought Card you Post.

    When you Connect with a registered user you are visible to the Profile owner and others as their connection.

    USE MADE OF THE INFORMATION

    We use information held about you in the following ways:

    1. Information you give to us.
      We will use this information:
      1. To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information and services that you request from us;
      2. To provide you with information about other services we offer that are similar to those that you have already purchased or enquired about;
      3. To notify you about changes to our services; and
      4. To ensure that the content from our Site is presented in the most effective manner for you and your computer.
    2. Information we collect about you.
      We will use this information:
      1. To administer our Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
      2. To improve our Site to ensure that content is presented in the most effective manner for you and for your computer;
      3. To allow you to participate in interactive features of our service, when you choose to do so;
      4. As part of our efforts to keep our Site safe and secure; and
      5. To make suggestions and recommendations to you and other users of our Site about the services that may interest you or them.
    3. Information we receive from other sources.
      We may combine information we receive from other sources with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above.

    DISCLOSURE OF YOUR INFORMATION

    We may share your information with selected third parties who help us supply our Services. These may include:

    Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you;
    Analytics and search engine providers that assist us in the improvement and optimisation of our Site.

    They will have access to your information as reasonably necessary to perform these tasks on our behalf and are obligated not to disclose, use or edit your information for other purposes.

    COMMUNICATIONS

    You can choose to receive the following notifications via email:

    • Notifications of connection requests;
    • Notifications of new messages in your dokimi inbox; and
    • Notifications of new posts on the Sought Board.

    You may change your notification preferences at any time within your dokimi Profile.

    We may send you emails about the availability of our Site, security and other service-related issues. Please be aware that you cannot opt-out of receiving service messages from us, including security and legal notices.

    WHERE WE STORE YOUR PERSONAL DATA

    The data that we collect from you is processed and stored within the European Economic Area (“EEA”). By submitting your personal data, you agree to this processing and storage of your data.

    All information you provide to us is stored on our secure servers. Any payment transactions will be processed via a third party payment and delivery service.

    Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site or the actions of other users of the Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

    YOUR RIGHTS

    Our Site may, from time to time, contain links to and from the websites of our registered users, partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

    DATA RETENTION

    We retain your personal data while your Profile is in existence on our Site. This includes data you or others provided to us and data generated or inferred from your use of our Site. We may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority. Once the retention period expires, Personal Data shall be deleted. Therefore, the right to delete data, the right to change or correct data and the right to access and/or take your data cannot be enforced after expiration of the retention period.

    RIGHTS TO ACCESS AND CONTROL YOUR PERSONAL DATA

    We provide many choices about the collection, use and sharing of your data, from deleting or correcting data you include in your profile to controlling the visibility of your Posts on our Site.

    For personal data that we have about you:

    Delete Data: You can ask us to erase or delete all or some of your personal data (e.g. if you would like to delete your profile)

    Change or Correct Data: You can edit most of your personal data through your Profile. You can also ask us to change, update or fix your data in certain cases, particularly if it’s inaccurate.

    Object to Use of Data: You can object to the processing of your data if the processing is carried out on a legal basis other that consent.

    Limit or Restrict Use of Data: You have the right, under certain circumstances, to restrict the processing of your Data. In this case we will not process your Data for any purposes other than storing it. (You can do this by deactivating your Profile rather than deleting the Data.)

    Right to Access and/or Take Your Data: You can ask us for a copy of your personal data and can ask for a copy of personal data you provided in machine readable form.

    Please get in touch at team@dokimi.co.uk if you have any requests regarding your personal data.

    ACCOUNT DELETION

    If you choose to delete your dokimi Profile your personal data will generally stop being visible to others on our services within 24 hours. Data will generally be permanently deleted within 30 days of account deletion, except as noted below.

    We retain your personal data even after you have closed your account if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse, enforce our User Agreement. We will retain de-personalized information after your account has been closed.

    We do not control data that other registered users, unregistered guest users or the public may have copied out of our Site. Your Profile may continue to be displayed in the services of others until they refresh their cache.

    SECURITY

    We implement security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems for possible vulnerabilities and attacks. However, we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. 

    LAWFUL BASIS FOR PROCESSING

    We will only collect and process personal data about you where we have lawful basis. Lawful basis include consent (where you have given consent), contract (where processing is necessary for the performance of a contract with you (e.g. to deliver the dokimi services you have requested)) and “legitimate interests”.

    Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interest, you have the right to object. If you have any questions about the lawful basis upon which we collect and use your personal data, please contact us at team@dokimi.co.uk.

    EQUAL OPPORTUNITIES

    dokimi is a professional networking site. Dokimi is not a recruitment agent or employer and does not make any employment decisions based on Profiles on the Site. dokimi is committed to equal opportunities irrespective of sex, age, race, disability, religion, sexual orientation, marital status or any other criteria not related to skills or abilities. By using the Site, you agree to comply with the Acceptable Use provisions in the Terms of Use policy.

    COOKIES

    Our website uses cookies to distinguish you from other users of our Site. This helps us to provide you with a good experience when you browse our website and also allows us to improve our Site. By continuing to browse the Site, you are agreeing to our use of cookies.

    A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

    We use the following cookies:

    • Strictly necessary cookies.
      These are cookies that are required for the operation of our Site.
      They include, for example, cookies that enable you to log into secure areas of our Site or make use of online payment services.
    • Analytical/performance cookies.
      These are cookies that allow us to recognise and count the number of visitors and see how visitors move around our Site when they are using it. This helps us to improve the way our Site works, for example by ensuring that users are finding what they are looking for easily.
    • Functionality cookies.
      These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences.
    • Targeting cookies.
      These cookies record your visit to our Site, the pages you have visited and the links you have followed. We will use this information to make our Site and the advertising displayed on it more relevant to your interests and preferences. We may also share this information with third parties for this purpose.

    Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

    You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our Site.

    Except for essential cookies, all cookies will expire after 23 days.

    CHANGES TO OUR PRIVACY AND COOKIE POLICY

    Any changes we make to our Privacy Policy and Cookie Policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our Privacy Policy and Cookie Policy.

    CONTACT

    We welcome any questions, comments and requests regarding this Privacy Policy and Cookie Policy, and these should be addressed to info@dokimi.co.uk.